Manage and follow up on property leads
Flow9's AI Workforce automatically responds to every portal and WhatsApp lead, qualifies budget and intent, books the viewing, and keeps follow-ups moving 24/7.
The Problem
Speed-to-lead decides who wins the mandate.
The first responder wins
Portal leads tend to go to whoever replies first, and manual follow-up rarely wins that race.
Leads leak between agents
Enquiries split across portals, inboxes and personal phones, with no shared record.
Follow-up dies after the viewing
No-shows aren't rebooked, viewers aren't nurtured, and six-month-old leads are never revived.
What Your AI Workforce™ Handles
Everything your agency stops doing manually
Automatic portal-lead response
Every portal and WhatsApp lead gets an automatic first response, 24/7, so no enquiry sits unanswered overnight or over a weekend.
Buyer & tenant qualification
Budget, financing, timeline, and requirements captured in a natural conversation and written to the record.
Viewing scheduling
Viewings booked directly into agents' calendars, with confirmations and reminders included.
Post-viewing follow-up
Feedback captured, next steps proposed, and no-shows rebooked automatically.
Database reactivation
Old leads re-engaged when matching properties list, turning your database into new viewings.
Powered By The Flow9 Platform
Core modules behind these workflows
CRM
One shared record for every lead
AI Workforce
Automatic first response, 24/7
Portal and WhatsApp leads answered automatically
Voice
Natural calls that qualify intent
SMS & Email
Confirmations and reminders on time
Workflow Routing
Leads to the right agent
Analytics
Speed-to-lead you can measure
Outcomes
What your agency gains
Every enquiry answered, 24/7
Responding to new enquiries stops being a staffing problem — every lead gets an automatic reply, day or night.
No lead left unqualified
Every enquiry is qualified for budget and intent before an agent spends a minute on it.
Calendars that fill themselves
Viewings are booked, confirmed, and reminded without back-and-forth.
A pipeline you can trust
Every lead, viewing, and follow-up lives on one shared record — no more personal-phone silos.
Frequently Asked Questions
Common questions from brokers and agency principals.
It gets an automatic first response around the clock — including evenings and weekends — and the conversation carries on until a human takes over.
